Payment for goods and services are made through a voucher system. All orders must be preceded by a purchase order being issued. Vendors shall be given the purchase order number at the time of placement of the order. The vendor will receive two white copies by mail. The top “voucher copy” must be signed and returned for payment. The back “vendor copy” is to be retained for the vendors records. Once the voucher has been returned, the order complete and all invoice and credit slips have been attached and in agreement with the voucher, it will be submitted to Department Heads for acceptance. The voucher will then be scheduled for the next regular council meeting. Council must vote on all vouchers at a formal meeting which usually occurs on the second and fourth Tuesdays of each month. For the voucher to be placed on one of these agendas it must be finalized the Tuesday, two weeks prior. Checks are mailed the Monday after the formal meeting.